Discord role template for a clan: how many roles?

Five permission roles at most, plus as many tag roles as you need for games, regions and ranks.

Why can't my officer assign a role?

The officer's highest role must be above the role being assigned, and Officer needs Manage Roles.

Should in-game ranks be roles?

Yes, as tag roles with no permissions. They make LFG easier.

What roles should a gaming clan Discord have?

Updated November 12, 2026 · Gaming

A clan needs two kinds of roles: rank roles that carry permissions (Leader, Officer, Captain, Member, Recruit) and tag roles with no permissions (game, region, platform, in-game rank). Keep permission roles to five or fewer, order them highest first, and let members pick tag roles themselves through Onboarding.

Clan role template (highest first)
Role	Type	Key permissions	Given by
Leader	Permission	Manage Server, Manage Roles, Ban	Owner
Officer	Permission	Timeout, Kick, Manage Messages, Move Members	Leader
Captain	Permission	Post in #scrims, Move Members	Leader
Member	Permission	Full chat and voice	After trial period
Recruit	Permission	Chat and voice, no #clan-only	On join / application
Game, Region, Platform	Tag	None	Onboarding
In-game rank (Gold, Diamond…)	Tag	None	Self-assign or rank bot

Hierarchy rules

A role can only manage roles below it. Put bot roles above the roles they assign.
Color only the permission roles; leave tag roles grey so the member list stays readable.
Turn on 'Display role members separately from online members' only for Leader, Officer and Captain.

Recruit to Member

Give new joiners Recruit, which hides #clan-only and scrims. After a trial (for example two weeks or a set number of matches), an officer promotes them to Member. For applications, see the staff application template; the same format works for clan applications.

Quick answers

Discord role template for a clan: how many roles?: Five permission roles at most, plus as many tag roles as you need for games, regions and ranks.
Why can't my officer assign a role?: The officer's highest role must be above the role being assigned, and Officer needs Manage Roles.
Should in-game ranks be roles?: Yes, as tag roles with no permissions. They make LFG easier.

What to do next

The Gaming Community template has the full role set, hierarchy and Onboarding questions ready. $49 one-time.

Get the Gaming template Take the 6-question planner

Related guides

Sources

Checked: November 12, 2026. Discord changes features and menus often; if something looks different, the official help center is the source of truth. Discord Template Hub is not affiliated with Discord.